Calendar Sync
See your work schedule in your favorite calendar app.
Overview
Calendar sync lets you view your SimpleStaff shifts directly in your personal calendar. When your schedule changes, your calendar updates automatically.
Google Calendar
Apple Calendar
Outlook
Get Your Calendar Link
Go to Calendar Settings
Click your profile icon, then Settings → Calendar Sync
Copy Your Calendar URL
Click "Copy Link" to copy your personal calendar URL. This link is unique to you.
Keep this link private! Anyone with your calendar link can see your work schedule. Don't share it publicly.
Add to Google Calendar
Open Google Calendar
Go to calendar.google.com in your browser.
Add Other Calendar
In the left sidebar, click the + button next to "Other calendars", then select "From URL".
Paste Your Calendar URL
Paste your SimpleStaff calendar link and click "Add calendar".
Done!
Your shifts will appear in Google Calendar. It may take a few minutes for events to show up.
Sync frequency: Google Calendar typically updates subscribed calendars every 12-24 hours. You can manually refresh by removing and re-adding the calendar.
Add to Apple Calendar (iPhone/Mac)
On iPhone/iPad:
- 1.Open Settings → Calendar → Accounts
- 2.Tap "Add Account" → "Other"
- 3.Tap "Add Subscribed Calendar"
- 4.Paste your SimpleStaff calendar URL and tap "Next"
- 5.Tap "Save"
On Mac:
- 1.Open Calendar app
- 2.Go to File → "New Calendar Subscription..."
- 3.Paste your SimpleStaff calendar URL
- 4.Choose how often to refresh (we recommend "Every hour")
- 5.Click "Subscribe"
Add to Outlook
Outlook Web (outlook.com):
- 1.Go to outlook.live.com/calendar
- 2.Click "Add calendar" → "Subscribe from web"
- 3.Paste your SimpleStaff calendar URL
- 4.Give it a name (e.g., "Work Schedule") and choose a color
- 5.Click "Import"
Outlook Desktop:
- 1.Open Outlook and go to the Calendar view
- 2.Right-click on "Other Calendars" in the sidebar
- 3.Select "Add Calendar" → "From Internet..."
- 4.Paste your SimpleStaff calendar URL and click "OK"
What Gets Synced
Each calendar event includes:
| Title | Shift type and location (e.g., "Morning Shift - Downtown") |
| Time | Shift start and end time |
| Description | Position, notes, and other shift details |
| Location | Work location address (if set) |
Troubleshooting
Shifts not showing up
- Wait a few minutes—calendars take time to sync
- Make sure your schedule has been published
- Try removing and re-adding the calendar subscription
- Check that you're looking at the correct date range
Calendar not updating
Calendar apps refresh at different intervals:
- Google: Every 12-24 hours
- Apple: Based on your refresh settings (check calendar account settings)
- Outlook: Varies by version
For faster updates, remove and re-add the calendar subscription.
Wrong time zone
Check your time zone settings in both SimpleStaff (Settings → Profile → Time Zone) and your calendar app. They should match your local time zone.
Link expired or not working
If your calendar link stops working, you may need to regenerate it. Go to Settings → Calendar Sync → "Regenerate Link". Note: you'll need to update the link in all your calendar apps.
Need help with calendar sync?
Contact Support