Workday Integration
Sync employee data between SimpleStaff and Workday HCM.
Coming Soon
Workday Integration is currently in development and not yet available. This documentation provides a preview of what's coming. We'll notify you when this feature launches!
Overview
The Workday integration keeps your employee roster in sync between SimpleStaff and Workday Human Capital Management. When employees are added, updated, or terminated in Workday, those changes automatically reflect in SimpleStaff.
Auto-sync employees
New hires appear automatically
Position sync
Job titles and departments sync
Auto-deactivation
Terminated employees removed
Manager hierarchy
Reporting structure maintained
Enterprise Only: The Workday integration requires an Enterprise plan. Contact sales to upgrade.
Prerequisites
- •SimpleStaff Enterprise plan
- •Workday tenant with API access enabled
- •Workday Integration System User (ISU) credentials
- •Read access to Worker data in Workday
Setting Up the Integration
Create Integration System User in Workday
In Workday, create a dedicated ISU for SimpleStaff with appropriate security groups for Worker data access.
Configure API Client
Register an API client in Workday and note the Client ID and Client Secret.
Go to SimpleStaff Integrations
Navigate to Settings → Integrations → Workday and click "Connect".
Enter Workday Credentials
Provide your Workday connection details:
- • Workday Tenant URL
- • Client ID
- • Client Secret
- • ISU Username
- • ISU Password
Test Connection
Click "Test Connection" to verify SimpleStaff can reach your Workday tenant.
Configure Field Mapping
Map Workday fields to SimpleStaff fields and configure sync options.
Run Initial Sync
Click "Sync Now" to import all workers from Workday.
Field Mapping
The following Workday fields are mapped to SimpleStaff:
| Workday Field | → | SimpleStaff Field |
|---|---|---|
| Employee ID | → | External ID |
| Legal Name | → | Full Name |
| Email - Work | → | |
| Phone - Mobile | → | Phone |
| Job Profile | → | Position |
| Supervisory Organization | → | Department |
| Manager | → | Reports To |
| Location | → | Location |
| Hire Date | → | Start Date |
| Employment Status | → | Active/Inactive |
Sync Settings
Sync Frequency
Choose how often to sync: Real-time (webhook), Hourly, Daily, or Manual only.
Sync Direction
Workday → SimpleStaff (one-way). Employee data flows from Workday to SimpleStaff.
Worker Types
Choose which worker types to sync: Regular Employees, Contingent Workers, or both.
Termination Handling
When an employee is terminated in Workday: Deactivate in SimpleStaff, or Deactivate and remove from future schedules.
Troubleshooting
Connection test fails
- Verify your Workday tenant URL is correct
- Check that the ISU has API access enabled
- Ensure credentials are entered correctly (no extra spaces)
- Confirm firewall allows outbound connections from SimpleStaff IPs
Some employees aren't syncing
- Check that the ISU has access to those workers' data
- Verify workers have the required fields filled in (email, name)
- Confirm workers match the selected Worker Type filters
Sync is slow
Large initial syncs may take time. For organizations with 1,000+ employees, the initial sync can take 10-30 minutes. Subsequent syncs only process changes and are much faster.
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Need help with the Workday integration?
Contact Support