Time-Off Requests
Manage vacation, sick days, and personal time requests in one place with automated approvals.
For Employees: Requesting Time Off
- 1
Go to Time Off
Navigate to My Schedule → Request Time Off or tap the + button
- 2
Select the type
🏖️ Vacation🤒 Sick👤 Personal📚 Other - 3
Choose dates
Select start and end dates. For partial days, specify the hours.
- 4
Add a note (optional)
Explain the reason if needed—visible to your manager
- 5
Submit the request
Your manager will be notified and you'll receive updates on approval status
Request Status
Track your requests in My Schedule → Time Off:
Pending
Waiting for manager approval
Approved
Request approved—you won't be scheduled
Denied
Request denied—see manager's reason
Cancelled
You cancelled this request
For Managers: Approving Requests
📬 View Pending Requests
See all requests in Team → Time Off Requests
You'll also get push notifications and emails for new requests.
📊 Check Coverage Impact
Before approving, SimpleStaff shows you:
- • How many others are off those dates
- • Staffing level impact on coverage
- • Any scheduled shifts that need coverage
✅ Approve or Deny
Review the request and:
If denying, add a reason so the employee understands.
Time Off Calendar
See all approved time off at a glance with the team calendar:
December 2024
Time Off Settings
Configure time off policies in Team Settings → Time Off:
Request Deadline
How far in advance requests must be submitted:
Auto-Approve Rules
Automatically approve requests that meet criteria:
Blackout Dates
Block time-off requests during busy periods:
Max Simultaneous Off
Limit how many employees can be off at once:
PTO Balance Tracking
Track paid time off balances for your team (Pro/Enterprise plans):
Related Articles
Questions about time-off requests?
Contact Support