Time-Off Requests
Manage vacation, sick days, and personal time requests in one place with automated approvals.
For Employees: Requesting Time Off
- 1
Go to Time Off
Navigate to My Schedule → Request Time Off or tap the + button
- 2
Select the type
🏖️ Vacation🤒 Sick👤 Personal📚 Other - 3
Choose dates
Select start and end dates. For partial days, specify the hours.
- 4
Add a note (optional)
Explain the reason if needed—visible to your manager
- 5
Submit the request
Your manager will be notified and you'll receive updates on approval status
Request Status
Track your requests in My Schedule → Time Off:
Pending
Waiting for manager approval
Approved
Request approved—you won't be scheduled
Denied
Request denied—see manager's reason
Cancelled
You cancelled this request
Expired
The dates passed with no decision—never approved, never denied
For Managers: Approving Requests
📬 View Pending Requests
See all requests in Team → Time Off Requests
You'll also get push notifications and emails for new requests.
📊 Check Coverage Impact
Before approving, SimpleStaff shows you:
- • How many others are off those dates
- • Staffing level impact on coverage
- • Any scheduled shifts that need coverage
✅ Approve or Deny
Review the request and:
If denying, add a reason so the employee understands.
Time Off Calendar
See all approved time off at a glance with the team calendar:
December 2024
Time Off Settings
Configure time off policies in Team Settings → Time Off:
Request Deadline
How far in advance requests must be submitted:
Auto-Approve Rules
Automatically approve requests that meet criteria:
Blackout Dates
Block time-off requests during busy periods:
Max Simultaneous Off
Limit how many employees can be off at once:
PTO Balance Tracking
Track paid time off balances for your team (Pro/Enterprise plans):
Related Articles
Questions about time-off requests?
Contact Support