Export Your Data
Download your schedules, team data, and reports for backup or analysis.
What You Can Export
Schedules
- • All shifts by date range
- • Employee assignments
- • Shift notes and details
- • Coverage information
Team Data
- • Employee profiles
- • Contact information
- • Roles and permissions
- • Availability settings
Shift Swaps
- • Swap requests history
- • Approved/denied swaps
- • Open shift claims
Time-Off
- • Time-off requests
- • PTO balances
- • Approval history
Export Formats
| Format | Best For |
|---|---|
| CSV | Importing into other systems, data analysis, universal compatibility |
| Excel (.xlsx) | Reports, sharing with accounting, formatted spreadsheets |
| Printing schedules, official records, sharing with employees | |
| JSON | API integrations, developers, data migration (Pro/Enterprise only) |
Export Schedules
Go to Schedules
Navigate to the Schedules page from the main menu.
Select Date Range
Use the date picker to select the time period you want to export (e.g., this week, this month, custom range).
Click Export
Click the Export button (usually an icon with a download arrow) in the top right.
Choose Format & Options
Select your preferred format and any additional options:
- • Include all employees or specific ones
- • Include or exclude open shifts
- • Group by employee or by date
Download
Click "Export" to generate and download the file.
Export Team Data
- 1.Go to Settings → Data Export
- 2.Under Team Data, click "Export"
- 3.Select what to include:
Privacy note: Team data exports may contain personal information. Handle exported data according to your privacy policies and applicable regulations.
Bulk Export (All Data)
Need to export everything at once? Use the bulk export feature:
- 1.Go to Settings → Data Export
- 2.Click "Export All Data"
- 3.Select the date range for historical data
- 4.Click "Request Export"
- 5.You'll receive an email when your export is ready to download
Large exports: Bulk exports may take several minutes to prepare. You'll receive a download link via email when it's ready. The link expires after 7 days.
Automated/Scheduled Exports
Pro and Enterprise plans can set up automated recurring exports:
- 1.Go to Settings → Data Export → Scheduled Exports
- 2.Click "Create Scheduled Export"
- 3.Configure:
- • Frequency: Daily, weekly, or monthly
- • Data type: Schedules, time-off, team data, etc.
- • Format: CSV, Excel, or JSON
- • Delivery: Email or automatic upload to cloud storage
Print a Schedule
To print a schedule for posting in the break room:
- 1.Go to Schedules and select the week
- 2.Click the Print button (printer icon)
- 3.Choose landscape orientation for best results
- 4.Print or save as PDF
Tip: The printed schedule is optimized for letter-size paper. Use the PDF export if you need more customization options.
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Need help exporting your data?
Contact Support