Audit Trail
Track every change to schedules, approvals, and team settings for compliance and accountability.
What Gets Tracked
SimpleStaff automatically logs all significant actions for compliance and troubleshooting:
Schedule Changes
- • Shift created, edited, deleted
- • Schedule published/unpublished
- • Employee assigned/removed
- • Shift times modified
Approvals
- • Shift swap approvals/denials
- • Time-off request decisions
- • Overtime approvals
- • Compliance overrides
Team Changes
- • Member invited/removed
- • Role/permission changes
- • Availability updates
- • Profile modifications
Settings & Security
- • Rules configuration changes
- • Integration enabled/disabled
- • Login attempts
- • Password changes
Viewing the Audit Log
Access the Audit Log
Go to Settings → Audit Log (Owners and Co-Owners only).
Filter by Type
Use the dropdown to filter by action type: All, Schedules, Approvals, Team, Settings.
Filter by Date Range
Select a date range to narrow down results. Logs are retained for 2 years (Pro) or 7 years (Enterprise).
Search by User
Search for actions by a specific user to see all their activity.
Understanding Audit Entries
Each audit entry contains:
| Timestamp | Exact date and time of the action (in your time zone) |
| User | Who performed the action (name and email) |
| Action | What was done (e.g., "Shift Created", "Time-Off Approved") |
| Target | What was affected (employee name, shift date, etc.) |
| Details | Specific changes made (before → after values) |
| IP Address | Where the action originated from (Enterprise only) |
Example Audit Entry
Sarah Manager modified a shift for John Smith
Date: January 20, 2024
Time: 9:00 AM - 5:00 PM → 10:00 AM - 6:00 PM
Reason: "Employee requested later start"
Exporting Audit Logs
Export audit logs for external review or compliance documentation:
- 1.Go to Settings → Audit Log
- 2.Apply any filters (date range, action type, user)
- 3.Click "Export" in the top right
- 4.Choose format: CSV or PDF
Tip: Schedule automatic weekly exports for compliance records. Go to Settings → Audit Log → Scheduled Exports.
Data Retention
| Plan | Audit Log Retention |
|---|---|
| Free | 30 days |
| Team | 1 year |
| Pro | 2 years |
| Enterprise | 7 years (customizable) |
Need longer retention? Enterprise plans can extend retention up to 10 years for regulatory compliance.
Who Can Access the Audit Log
Need help with compliance reporting?
Contact Support