Departments
Organize your team into departments for easier management.
Why Use Departments?
Departments help you organize employees into logical groups. This makes scheduling, reporting, and communication more efficient.
Filtered views
View schedules by department
Department managers
Give managers access to their team only
Coverage tracking
Set staffing requirements per department
Better reports
Analyze labor costs by department
Creating Departments
Go to Settings
Navigate to Settings → Team → Departments.
Click "Add Department"
Enter a name for the department (e.g., "Kitchen", "Front of House", "Sales").
Choose a Color
Assign a color for visual identification in schedules and reports.
Assign a Department Manager (Optional)
Select an employee to manage this department's schedules and requests.
Save Department
Click "Save". You can now assign employees to this department.
Assigning Employees to Departments
Individual Assignment
Go to an employee's profile → Edit → Select their department from the dropdown.
Bulk Assignment
Go to Team → Select multiple employees → Actions → Assign Department.
During Invite
When inviting new team members, select their department in the invite form.
Note: Employees can belong to one primary department but can be scheduled for shifts in any department.
Department Managers
Department managers have limited manager permissions scoped to their department:
Department Coverage Requirements
Set minimum staffing requirements per department:
- 1.Go to Settings → Scheduling → Coverage
- 2.Select a department from the dropdown
- 3.Set required staff count per day/time slot
- 4.Save requirements
SimpleStaff will warn you when a schedule doesn't meet department coverage requirements.
Using Departments in Schedules
Filter by Department
Use the department filter in the schedule view to see only employees from specific departments.
Department View
Switch to "Department View" to see schedules grouped by department side-by-side.
Color-Coded Shifts
Shifts can be color-coded by department for easy visual identification.
Questions about departments?
Contact Support