Certifications Tracking
Let employees upload the certifications they hold, and keep all your team's credentials in one place.
Why Track Certifications?
Many roles involve certifications, licenses, or credentials — Smart Serve, a food handler's permit, first aid, and more. SimpleStaff gives your team one place to record them, so you always know who holds what and when it expires.
Employee self-service
Staff upload their own credentials
Expiry at a glance
See what's valid, expiring, or expired
Centralized records
All credentials and documents in one place
Team-wide roster
Every member's certifications in one view
Common Certifications
Healthcare
RN/LPN license, CPR, ACLS
Food Service
Food handler's permit, ServSafe
Security
Guard license, firearm permit
Childcare
First aid, background check
Transportation
CDL, forklift certification
Construction
OSHA, electrical license
How It Works
Turn it on
Certifications are included on the Pro plan. On the Team plan, add them any time for $5/month from your account's add-ons.
Employees add their certifications
From their profile, staff add each certification they hold — name (e.g. "Smart Serve"), who issued it, issue and expiry dates, and an optional copy of the document.
Managers view and maintain
Open any team member to see and update their certifications, or use the team-wide certification roster to see everyone's credentials at a glance. Managers can add or edit on a member's behalf too.
See expiry at a glance
Each certification shows a status — Valid, Expiring soon, or Expired — so nothing slips through the cracks.
Questions about certification tracking?
Contact Support